lcd panel scheduling meeting rooms set up free sample

When the time comes, those people who had the room booked find out that they didn"t really need it. They don"t really go at all. This means the meeting sits completely empty. Even though other people may need to use it, they don"t know if it is available or if there is a way to confirm it.

A guest comes to visit without beforehand noticing, a small meeting room was empty, but there is no way to check on the spot if there will be a meeting soon. Embarrassment might come if a bunch of people walks into the room when you are in the middle of a conversation with the guest.

SyncSign can seamlessly integrate SignSign Display with your existing calendar system (Microsoft Office 365, Google Calendar/G-Suite, or MS Exchange), and synchronizes the room schedule to be displayed on the conference room sign. When you create ameetingevent in calendar software (e.g. Outlook), the meeting information will automatically be displayed on the appropriate conference room sign.

The room sign shows the current and upcoming events, everyone in front of the sign knows who will be using the room during which period of time— making things in order in a silent way.

John is the IT manager of their company. He wants to display the reservation status of his company’s three meeting rooms on a digital sign to ensure that the reservation information of the meeting room can be displayed, so as to improve the efficiency and utilization of the meeting room. The status quo is they paste a paper on the door to show the room schedule, which is not only inefficient, unproductive, but also not environmentally friendly.

A single IoT Hub can manage up to 16 Displays. These 3 meeting rooms are no more than 40 meters from each other, thus one Hub can manage all these 3 Displays.

Basic plan is free.The advantage of Cloud-hosted software is that the setup is simple and fast. With just a few steps via the SyncSign App/Web Portal, then they are all set!

No more meeting room headaches. ScreenCloud"s simple meeting room scheduling software makes it easy to book rooms and event spaces using any screen, iPad, or Android tablet. Display whether rooms are booked, or occupied, on the digital screens or tablets outside your meeting room, and show the next free slot. Helping to reduce meeting room confusion to ensure everyone can book, and see, availability for meeting rooms at all times.

Please note, if you are using the older version of ScreenCloud (signage.screencloud.com) you can download the alternative Meeting Room Scheduling guide here.

How easy is it to book a meeting room in your office? If you’re stuck with bits of paper on the door, or worse - the knock of shame - trying to determine if someone’s nearly finished, then it’s time to change the way things have always been done.

Booking a meeting room should be easy. As simple as walking up to the room and checking the screen or tablet outside, in fact. It’s why we’ve built our Meeting Room Scheduling Software. Using this app and the technology of your choice (any screen or tablet) you can set up a simple meeting booking system in a couple of clicks and manage it from your Google or Outlook calendar, a link, or even a QR code. Hello, meeting room bliss!

2.1.Give your meeting room a name that will help you to easily recognize it later in your Google or Outlook calendar. For example, “Boardroom” or “Meeting room 1”.

i) Google:you"ll need to be the Super Admin on your G Suite account. Once you have set up the Meeting Room, any employees who are linked to your G Suite account will then be able to book a room through their calendar or use any email address to book the meeting through the short-link or QR code. If you are using a personal Google account then you do not need to worry about having admin settings. However, no other users will be able to book your rooms from their Google calendar.

ii) Outlook: you"ll need to be an Editor for an enterprise/business Outlook calendar you manage to have full permissions for booking and managing meetings on your calendar. You can click here to learn more.

2.3. Once you"ve successfully linked a G Suite super admin account or your Microsoft account and chosen to "Allow" the Meeting Room app to access your account, you will see the green checkmark next to the login button.

Simply select “Add Content” to open the Media Picker and under Apps, you will see all of your app instances, ready to be installed. You can also view ways you can set content on your digital screens using ScreenCloud by clicking here.

Once you have linked the ScreenCloud Meeting Room Scheduling Software to your email account and your digital screens, there are three different ways you can add a meeting so that it shows up on the screen. Once you begin booking your meeting rooms, a green screen shows that the room is currently available and will tell you what time it is available until:

i) Add a meeting using your Google Calendar:log in to your account that is linked to the Meeting Room Scheduling Software, then navigate to your Google calendar. Add in the new meeting, ensuring you have selected the right date and start and end time, then on the right-hand side select the “Rooms” tab. Search for the room that matches the Room Name you added to the Meeting Room Scheduling Software. For example, if you named the room "Boardroom 1" when setting up the app, you would search for this room in your Google Calendar:

ii) Add a meeting using your Outlook Calendar:log in to your account that is linked to the Meeting Room Scheduling Software, then navigate to your Outlook calendar. Add in the new meeting, ensuring you have selected the right date and start and end time, then select a "Meeting Room". Search for the room that matches the Room Name you added to the Meeting Room Scheduling Software. For example, if you named the room "Boardroom 1" when setting up the app, you would search for this room in your Outlook Calendar.

The benefit of using your Google or Outlook calendar to book a meeting is that you can select any meeting room, and therefore any screen, you"d like. With the following two methods, you will need to be beside the screen in question in order to access its booking information.

iii) Add a meeting using a QR code:on the screen outside your meeting room, you will see the QR code as shown below. Please note that anyone can book a room using the QR code, not only users who have a Google or Outlook account.

If you have an iPhone 5s or higher, or the latest Android phone, you can scan this QR code in order to make or edit a booking. Once the QR code is scanned, you can book a meeting through Google, Outlook, or put in any email address.

Enter the details of the booking including name, date, time, and duration and click save. The screen will automatically update with the details or will log them ready for the time of your meeting. You will also receive an email confirmation of your account.

vi) Add a meeting using the short-link URL:on the screen outside your meeting room, you will also see a short-link as shown in the top left-hand corner above the QR code. For example, this is the link that appears as a booking URL, such as book.as/P1qzZwhich is a unique identifier for the meeting room schedule per app instance.Enter this into your browser on mobile or desktop and you will see the option to add or edit a meeting room. Please note that anyone can book a room using the short-link URL, not only users who have a Google or Outlook account.

Select “Book” and the screen will automatically update. You"ll also receive an email confirmation. You can also use this method to make changes to an existing booking. Once a meeting has been booked using any of the three methods, any upcoming bookings for the day will be displayed on the app and the time you have available until the next meeting.

You need to either set the account up in your personal Gmail (e.g. johsmith@gmail.com) or if you are using a G Suite email address (e.g. bill.sky@screen.cloud) you need to ensure you have Super Admin permissions, or ask the person with those permissions to initially add the room to ScreenCloud.

Please ensure that the meeting room has been set up under the correct G Suite Super Admin or Outlook calendar with editor permissions for your organization. Once this has been set up correctly, anyone within that G Suite team or an editor for an Outlook calendar will be able to add and edit room bookings. Additionally, you can book meetings using the QR Code or URL instead of using a Google or Outlook account to add a new meeting.

Currently, reoccurring events are not available to be displayed (i.e. if you have a meeting that runs every Friday at 10am). However, there is a workaround for this to work with a Google calendar integration - please check our FAQ below.

Why does the meeting room name not show up on my Google Calendar even though my Gmail account is linked to the G Suite account who created the meeting room?

If you do not see the name of the meeting room for a specific day or time it usually means there is a conflict with another booking, so you will need to choose a different date, time, or meeting room.

The Google calendar option is only available if users have set up the meeting room with a G Suite account with super admin privileges and not their own personal Gmail account.

Reoccurring events and meetings are supported by the app. Please note that the app only has the ability to display both current bookings in progress or upcoming bookings on the current day. The app will show the reoccurring event for that specific date and time on the booking portal, it will not show weeks worth of reoccurring events or future bookings held on a different day.

Currently, our meeting room app will not support all-day events if you create an "all-day" event within your calendar. However, if you manually create the event and set it for an extended period of time (e.g. 7:00am to 8:00pm) it will display on our app.

Currently, the app is able to only pull in calendar bookings from one Google or Outlook account. For example, if you"ve sent up one app instance with a Google Calendar, the new app instance created will automatically connect to your Google calendar. The app wouldn"t able to add the Outlook account.

Nowadays business owners tend to use tablets outside meeting halls since they allow workers to quickly check if the room is available, and book space for meetings at a specific time. Tablets allow for easier spotting of the place availability since it is possible to set up colored visual signs that employees can spot from afar. This helps workers to reduce the amount of time they spend searching for a vacant meeting space.

Moreover, the variety of apps available for display equipment allow for easy preliminary scheduling of conference rooms. In such a manner, company chief executives can set up a strict schedule for accommodation usage. Generally speaking, a wall-mounted monitor tablet is a highly versatile meeting room management tool.

A great many devices are available, and that is why finding the best option for meeting space monitoring may turn out to be a difficult task. Companies have different meeting policies and budgets available for purchasing hardware. The given article aims to provide insights into the best tablets that may fit the needs of most companies.

Third-party product support. There are many efficient mount add-ons for iPads, that enhance their display capabilities. For example, one may purchase a LED light mount that connects to the tablet and synchronizes its color with the color on the screen. This helps workers to quickly spot whether the meeting room is available.

It is also worth mentioning that one should take precautionary measures to avoid battery swells on an iPad. The touchpanels are not intended for being constantly plugged in. Using smart plugs is advisable, in order to avoid damaging the iPad.

Devices of this brand are the best option for large companies, or business owners, who want to equip their headquarters with commercial-grade hardware solutions. Crestron produces high-quality tabs specifically for room scheduling, availability indication, and other office work-related purposes. Crestron"s products are of high price tier and thus require major investment. Prices for those panels start from $1300. But the price is definitely worth it since Crestron offers its customers a full-scale dashboard for business.

Crestron-developed tablets are enterprise-grade, thus offering a vast functionality for all sorts of office-related tasks, conference room booking in particular. To sum it up, those are the main reasons to choose Crestron devices for your office:

Specialized software. Crestron touch panels are highly focused on office scheduling. It supports a lot of apps for enterprise labor. For example, it is possible to set up a calendar for future meetings and events.

Smart power usage. Crestron panels are powered by Power-over-Ethernet technology, which ensures a stable internet connection and prevents battery swell.

In terms of workspace scheduling, Crestron also provides separate indicators for office availability. Those are mounted on walls and connected to the touchpad for further management. The text on the indicators can be manually customized.

Technical support. Samsung"s specialists offer a variety of options in case of any device malfunctions. For example, the touch panel can be exchanged for a new one, in case of serious issues.

The compatibility with PCs is especially useful when the tablet is used as a conference room scheduling display. Samsung Galaxy Tabs can be easily accessed and configured from a computer.

Those tablets are a great choice for business owners, who have just recently started their business or are just trying to save funds on meeting hall availability displays. Amazon Fire tabs are sold at rather low prices starting from $49.99. Of course, those devices have much worse performance in comparison to the touchpads described above.

Amazon Fire may definitely perform well, when used strictly for office-related tasks, such as conference hall scheduling monitoring. Amazon devices have some beneficial points:

Cheap price. The low price of Amazon Fire allows for easier bulk purchasing. This may benefit organizations with many rooms in their headquarters, or the ones needing to provide each worker with a personal touch panel for work.

Android-based. Fire OS developed by Amazon is based on Android. Thus, Amazon Fire is a highly versatile tool since it supports a huge variety of third-party scheduling applications.

A rather moderate solution for a meeting room vacancy viewing. Though Chromebase mini has better hardware specifications than Amazon Fire, it still lags behind the first three conference hall panels. Chromebase mini"s average price is $326.99, which is affordable for most companies. Still, it might seem overpriced, when you compare it to display solutions like GoGets.

UnSpot display is a modern solution for meeting hall booking and viewing. This system allows for easy and quick room booking. The software solves a lot of workspace managerial issues and helps employees navigate the building more efficiently. With UnSpot, office reservation turns into an efficient and enjoyable process.

Having top-level digital signage around your coworking or flexible workspace is vital for your members to know both what is happening in your space, and which resources are free for them to use or book. That’s why we thought it would be helpful to go over some of the best tablets and meeting room software that do exactly this. From proprietary wall-mounted displays to apps you can run on any iOS or Android tablet, there are loads of options out there to suit your needs. So, let"s dive into it and have a look at some of the best options on the market.

We had to start here really, didn’t we? We are very proud of NexBoard and think it is a fantastic solution for meeting room displays. NexBoard is included in your Nexudus subscription, so you can rest assured that it will work seamlessly with the platform and display all the information your members could possibly need.

Well, first and foremost, it"s a really simple and easy way for members to book meetings. All they have to do is go to the tablet running NexBoard outside the meeting room they want to use, and tap ‘Request Booking’. They can then choose the time, date, and length of the meeting and their booking will automatically be synced with their Nexudus account.

Using a device running NexBoard outside your meeting rooms can also help make your space compliant with any coronavirus protocols you have in place. For example, it is important that meeting rooms are cleaned and sanitised after every use these days, and NexBoard gives your members’ the confidence they need to use your meeting rooms as they give you the option to display the date and time that the room was last cleaned. As well as this, members can also make bookings contactlessly by tapping their mobile device on the tablet running the NexBoard app. The meeting room will then appear as a push notification via the Passport by Nexudus app, allowing them to both make bookings and send invites to other attendees who will get the option to join the meeting virtually.

NexBoard also makes it easier for members to access all the information they will need for any given meeting room. Not only can they check on availability and any upcoming bookings, but NexBoard also displays all the different amenities and features that each meeting room has to offer, allowing members to make an informed decision depending on their specific needs.

Humly’s Room Displays demystify meeting room booking by making it clear to members when a room is free, if there are any upcoming meetings, and will even notify members of any other meeting rooms that are currently available for use.

Humly makes sure that keeping your members informed does not compromise the design of your coworking space. Their room displays are clear and easy to read, and their design will allow them to fit perfectly into even the most design-conscious of spaces. Members are able to see if a meeting room is available at a glance with these room displays. Each unit is backlit and will change colour depending on the status of the room. When a room is free the light will be green, and when a meeting is in session it will instead appear red.

Simple and understated, the Tapirx display will fit comfortably into the design of any space at all, without disrupting your carefully nurtured feng shui. The display itself presents information to the members of your coworking or flexible workspace in an easy to read and clear way.

The Tapirx device displays a range of information including, the meeting room name, the current and two upcoming events, a graphical schedule view with the current time, and a ‘scan-to-book’ QR code which allows members to book meetings entirely contactlessly. As a space administrator, you are also able to include other information to display on the device, such as room capacity.

As you can see Tapirx provides a flexible and dynamic solution for meeting room digital signage, allowing you to display all the information you desire to your members, while not compromising on the design aesthetic of your space. Best of all, these devices can be fully integrated with your Nexudus account, making the management of your space that much easier. For more information on the integration, read the detailed article in our knowledge base.

The Joan 6 is another fantastic solution for the management of meeting and conference rooms in your coworking or flexible workspace. Its sleek and inconspicuous design allows it to blend beautifully with the design of your space, while the advanced E Ink electronic paper display with full capacitive touch capability makes using the Joan 6 an absolute pleasure.

One of the major benefits of the Joan 6 is how easy it is to install. You can easily attach the display to any surface without the use of any cables via a magnetic wall mount, connecting securely to your WiFi network. The system runs off a high-performance, rechargeable battery which can last up to three months on a single charge.

Most importantly, though, the Joan 6 does everything you need a meeting room management panel to do! It lets you see the status of a meeting room, so your users always know if a particular room is booked or free, when the next meeting is due to take place, and will also allow them to book a time slot for themselves right then and there.

Even better, Joan gives you the option to use the device to show more than just information about your meeting rooms. Joan gives you the option to also display custom content on your devices. This could be a gallery of images, digital signage giving extra information about your space, or even helpful information such as the weather or stock market information. As you can see, Joan’s flexibility really sets it apart from other similar devices.

Last but certainly not least we are going to take a look at Crestron’s solution to meeting room management. Their room scheduling system is a simple, easy to use platform, allowing members of your coworking or flexible workspace to always stay on top of what is happening in your space.

While allowing users to see the day’s schedule for your meeting rooms at just a glance, its crystal clear resolution communicates all the information being displayed with perfect clarity. One of the fantastic energy saving features of this display is that it has an in-built proximity sensor that detects motion and awakens the screen whenever a member approaches. As you can imagine, it has all the features you might need for such a system, allowing members to check meeting room availability, extend meeting times, and reserve the meeting room at a later date.

Professional and slick design are the hallmarks of Crestron products, and their meeting room displays certainly aren’t exempt from this. The setup is simple and scalable, allowing you space to implement these displays quickly and with minimal effort, through the use of the cloud-based management platform.

As you can see, there are loads of great options out there for you to manage the meeting rooms in your coworking or flexible workspace. From software such as NexBoard which can be run on any iOS or Android tablet, to bespoke systems from the working world’s most respected brands, it’s now up to you to choose what best fits your needs and the needs of your members.

Besides that Roombelt offers high level of design customization (via custom CSS), which we appreciate a lot because of our high branding demands. But the best thing is support - fast, friendly and always willing to help and solve the problem.

It is simple to setup and use and just works. It looks great and the support by the team has been above what I would expect from IT service providers. They really went the extra mile for us and I have been a happy client ever since!

Roombelt is the perfect solution for our meeting room scheduling needs at RegioHelden. It perfectly integrates with Google Workspace and follows the "do one thing and do it well" principle. No desk booking or other feature that we wouldn"t use but had to pay for.

Additionally Mateusz always listens to his customers and is usually super responsive and fast if issues arise. Great tool, great team. Happy to be their customer for many years!

We have used Roombelt for over 1 year now and haven"t had any issues with it. It just works. Every morning the meeting display has just been available.

This special view shows all current and upcoming meetings on a single screen. Put it on a TV in your lobby or kitchen and help employees and visitors find the right conference room.

One might think that the society we are living in, highly characterized by individualism, careerism and hectic lifestyles in general, would cause people to have less meetings due to lack of time – thereby forcing people to prioritize their time differently. But, organizations today are very information intensive, fast-paced and characterized by collaboration, implying people actually meet a lot (not just on Tinder)!

In fact, time spent in meetings have increased with around 10% every year since 2000. Statistics show that the average US employee attends 62 meetings per month(!). That’s a whole lot of meetings. Hence meeting rooms have become “most wanted” at workplaces, to say the least. But why is that an issue? Why can’t people just use their meeting rooms, have great meetings and live happily ever after?

The increase in information and meetings have posed a big challenge for organizations and their employees. There seems to be a never-ending demand for meeting rooms and you could literally claim that meeting rooms have become the new hard currency of companies. Because when the frequency of meetings increase, so does the competition of meeting rooms! Honestly, how many times haven’t you heard or said this yourself:

Todays fast-paced work environment requires people to communicate in order to make quick decisions and move forward with projects. And even though we have all the imaginable technology there are to communicate, it’s often both faster and more efficient talking face to face. The fact is that 25% of all meetings are spontaneous, meaning they aren’t planned in advance, but emerge from a matter or an idea that has to be discussed quickly.

Sometimes these spontaneous meetings can be held during a walk or a stand up in the corridor or kitchen. But usually people do need a meeting room, which means it has to be easy to find and book a room. Otherwise the risk is huge that you are just running around searching the office for meeting rooms – in other words, losing and wasting valuable time (and money!). And all of a sudden, the meeting is not that spontaneous anymore and focus have shifted from the meeting itself to catching a room for it.

Another factor contributing to the competition of meeting rooms is simply that there are too few of them. Or are there…? Of course, there could be an actual lack of meeting rooms. But, no matter how many meeting rooms there are in an office, they always seem to get fully booked. Strange thing… A lot of the time though, meeting rooms are in an experienced and not an actual shortage (nevertheless a common source of frustration and friction).

The thing is that no-shows or “ghost meetings” (i.e. when a meeting gets cancelled, but the room is still booked) are a lot more common than you might think. Our customers typically see a no-show rate around 30%(!). In other words, plenty of rooms are available, but when checking the calendar they are occupied – because people forget to cancel their room reservations.

It is also common that meeting rooms are booked for e.g. an hour, but only used half of the time. Again, the rooms seem to be occupied a lot more than they actually are.

Recurring meetings are sneaky meeting room thieves as well. These are the kind of meetings that are booked, let’s say once a week for 6 months but after a while aren’t taking place anymore. The room reservation is still left in the calendar though.

Surprisingly many companies still handle their room bookings in the old-fashioned way i.e. via the receptionist at the front office. This is a booking process that requires multiple channel communication with unnecessary communication back and forth between parties, which usually ends up with confusion!

One situation that easily arises when many parties are involved in the booking process is double bookings. You could have the most structured and organized person working at the front office, receiving the bookings, but if people forget to communicate cancellations or changed meeting times, double bookings comes knocking on your door. Double bookings of meeting rooms are also common at shared office spaces where people use different calendar systems that aren’t talking to each other.

There are many reasons why there never seem to be enough meeting rooms and the reasons described above are just a few of them. But the coreproblem lies in the gap between the digital and physical world – our digital calendars simply doesn’t translate into our physical workplace and vice versa. We need to bridge this gap in order to be able to use our workplaces to their full, unlocked potential! So how do we do this? The somewhat magical solution is called meeting room management – woho!

So, what does “(meeting) room management” really mean? Basically, “room management” is an umbrella term that involves everything from meeting room scheduling to digital signage to workplace analytics. In short – solutions that help organizations to manage and use their office spaces in a smart way.

Surprisingly many organizations are still using really old school conference room scheduling methods; such as signup sheets or manual signs that could slide between open and close. Out-of-date solutions that are inefficient for many reasons – above all because they work poorly. These methods entirely rely on peoples’ engagement and ignores the fact that people are quite forgetful.

Although most organizations schedule their meeting rooms through email clients like Outlook or Google Calendar, the email clients’ calendar systems aren’t really designed for physical meeting bookings. When booking a meeting room from your email, the physical reality isn’t taken into account. What do we mean by that? Well, an email client can’t handle last minute cancellations and no-shows (to name a few) automatically. That can only be done if the organizer of the meeting actually heads back to their computer and cancels the room reservation – which, as you probably know, rarely happens.

Traditional methods of managing meeting rooms doesn’t have to be bad by nature. But meeting culture and room usage will improve significantly with a room management system that bridges the gap between the digital and physical world – so that people can focus on their actual work instead of searching for and managing meeting rooms. You already know that emails are more time efficient than written letters. And you already know that WiFi connectivity is usually easier and more flexible than having to be plugged into an Ethernet cable when working from your laptop. So, what’s the reason not to digitize the management of your meeting rooms and meeting room bookings? Probably no reason at all.

What characterizes an efficient meeting room management solution then? Well, the cornerstone is aroom management software that seamlessly connects your calendar system (usually in your email client) with a physical device – thereby bridging the infamous gap. The software and the physical product don’t make any difference by themselves – the magic happens when you combine them! You could say that they are the yin and yang of a smart workplace.

Even though the prices of video displays have dropped in recent years, the price of a 96-inch display may be prohibitive for many businesses. For small huddle rooms and conference rooms, a display size of up to 60 inches works well and is cost-effective. For display size larger than 60 inches, it is worth considering using projectors instead.

Projectors are useful as you can adjust the projection size. This means that even excel spreadsheets can be displayed quite clearly. However, projectors do have a problem area and that is the room lighting. For the projection to work well the room lights need to be turned off or dimmed. This may not be ideal for most meetings or conferences because people dozing off in a dimly lit room is very likely. But, you can remedy this by using smart lighting that controls ambient light and ensures your meeting room environment is always ideal. That may be a little more investment but is worth exploring irrespective of the display type you end up using.

You also need to consider the mounting height when deciding on your room setup. Mounting height is important because when done right, it gives the eye-contact feel. It will ensure that you are looking at your colleague while also looking at the display. You would want the display to be mounted around eye level but the placement of the camera is also important. On smaller screen sizes, placing the camera on top of the display works well but on larger displays having the camera below the screen may be a better option.

Video conferencing technologies have received a lot of limelight recently. There’s a long list to choose from and the choice can be difficult. Your choice will largely depend on your business requirements but security and scalability are also important considerations. The first thing you need to consider when choosing a video conferencing technology is how you are going to use video conferencing:Will be it used only for team meetings? Will these be small or large meetings?

Users can make reservations directly with a couple taps on the room scheduling panel, centrally from the Wayfinding Interface, or from their mobile device that connects to a supported calendaring service. Multiple mounting choices are available for the touchpanels, and the Wayfinding Interface allows discreet installation behind a flat panel display.

The TouchLink Room Scheduling Panels seamlessly connect directly to popular calendar services including Microsoft® Exchange, Office 365™, Google Calendar™, 25Live®, EMS, NFS, and Ad Astra. Users can make reservations directly from these panels, a computer, or any smartphone or tablet that connects to any one of the supported mail servers.

Stylish, stand-alone TLS TouchLink Scheduling panels connect to a variety of popular calendar services and require no additional scheduling software or external processors. They feature vibrant touchscreens, Power over Ethernet, and bright red and green LEDs that make it easy to see if a room is occupied or available even from down the hall. Right out of the box, the TLS panels are ready to be customized with easy-to-use Room Agent Software.

Designed to connect directly with Extron Room Scheduling panels, the TLSI 201 Interactive Wayfinding Interface provides real-time meeting space availability, status, and location information using a centralized display. Now users can locate and book meeting spaces for the day or week on an interactive list or map with ease. No additional programming or external processors is required.

All TLS panels are configured with Extron Room Agent™ software. Simply connect the touchpanel to your computer, open the free Room Agent software, fill in the required fields that compose the user interface, and you’re done. Customization options include custom colors, background themes, logo, and the ability to turn on or off specific text fields. Room Scheduling information can also be displayed centrally on an interactive list or map using the Extron Wayfinding Interface.

Panel Management tab provides auto discovery and manual addition of touchpanels as well as setting up touchpanel security and other general settings such as display brightness and audio

Panel Configuration tab is used for sending and retrieving a configuration to and from a touchpanel, defining the panel design, as well as Microsoft Exchange, Office 365, and Google Calendar settings

Text may be added to the Panel Message Tab, allowing "Today"s Availability" to be viewed even if there is no connection to the Exchange server, Office 365, or Google Calendar

Room scheduling touchpanels provide the information you need to closely analyze room usage, activity patterns, and occupancy trends across the organization. A Scheduling Activity file with room usage and meeting data can be downloaded concurrently from multiple touchpanels. You can transform this readily-available information with data analytics tools to create powerful reports.

Any TLS panel equipped with a digital input will work with Extron OCS 100 series occupancy sensors, which monitor room occupancy and, after a user-defined time, release the room back to available status. These sensors provide exceptional coverage using ultrasonic and passive infrared detection technologies. Integrated smart, adaptive software automatically and continuously monitors the environment and adjusts timer settings and sensitivity, providing a lifetime of dependable detection and maintenance-free operation.

Meeting room scheduling technology lies at the intersection of hardware and software – room scheduling displays on one side, software that integrates with calendars and room analytics on the other. Professional meeting room schedulers empower office managers to plan future utilization and employees to make better use of the available space. They provide important data on how often rooms are occupied, help plan for possible expansion, and make the workday more efficient for all. But what are these systems that support business operations so seamlessly, and how do they work?

Meeting room scheduling systems provide simple tools for reserving meeting rooms in an office or shared workspace. They maintain a centralized database that contains information about all the rooms that can be booked, such as the number of rooms available, their current status (free or occupied), and slots available for future use. Simply put, meeting room schedulers bring structure to the workplace by facilitating the process of booking meeting rooms.

By keeping a real-time schedule of room availability, schedulers help avoid unfortunate events, such as no rooms available or overlapping bookings. The software provides a shared view of all the available rooms, showing whether they are in use or claimed for a specific time in the future, and is often paired up with additional hardware – such as display screens placed in front of the rooms showing current and future usage.

Thanks to the schedulers’ integration with calendaring and email software, organizers and participants can see or manage details, such as time and location, and send out electronic invitations. In addition, office managers can get an accurate and up-to-date view of company resource utilization at any time. Using permission settings, they can restrict access to scheduling tools to avoid confusion and ensure appropriate use of resources when needed.

In a nutshell, meeting room schedulers provide an overview of available meeting rooms, synchronise with employees" calendar and email tools, enable them to book available meeting rooms and invite participants, and give office managers the tools to modify user permissions. And, since the average US employee attends 62 meetings per month, how to improve the meeting culture in organizations is an essential question for workplace productivity.

One might think that, given the fast pace of life today, people are having less meetings. That couldn’t be further from the truth. Organizations continue to be incredibly information-intensive and collaborative, and the need for meeting rooms keeps growing. But what makes a meeting room? Is it a space furnished with a long table and lots of chairs around it? Or one with beanbags and a ping-pong table in the corner? Well, the answer is: both. There are different room types that can be used for meetings, such as…

The traditional conference room, featuring a large rectangular table with at least 10 formal-looking chairs. This setup tends to create quite the distance between participants, unfortunately. Such rooms work very well for monthly board meetings, but not for common meetings with just a few participants. And yet, it"s not uncommon for 1-2 people to sit in a room suited for more than 10 people…

Then there’s the huddle room, or huddle space. These are small, private spaces that seat only a handful of people. They’re great for quick, impromptu meetings and collaborative work. Multiple small rooms are more space efficient than a few large conference rooms. Employees can then choose the ones they like best – which can only contribute to overall job satisfaction!

To avoid disturbing colleagues in an open-plan office, it’s important for employees to have access to segregated areas for phone calls or online meetings. Enter the phone booth / call pod. A phone booth is a small space that keeps the noise out, making it great for phone calls and video conferencing. One can talk privately without disturbing anyone – no wonder they’re so popular!

An efficient meeting room scheduler software helps employees easily access the rooms they need, while maximizing use of the office"s space. It does this by connecting the office system (such as G Suite, Microsoft Exchange or Office 365) with a physical device (a meeting room display). Then, all you have to do is…

Find a room. It sounds simple, because it is. Meeting room displays (or managers) are screens outside the meeting rooms that indicate their availability (for example, through different colors) and prevent disruptions in ongoing meetings. They can also show the duration of ongoing and upcoming meetings.

Check in. Avoid no-shows or “ghost meetings” (empty booked rooms where no one showed up) by enabling the check in function. If a meeting isn’t “checked in” within a certain amount of time, the booking will be cancelled and the room will be made available.

Free up space. No longer need the room? No problem. If a meeting ends earlier, you can release the room and free up space for others on the room display. You can also extend your booking if a meeting takes more time than expected (as long as there isn’t one booked right after).

Rely on an overview screen. Overview screens show several meeting rooms on one single screen, giving everyone an instant overview of what rooms are booked and saving them time, since they don’t have to go and physically search for one.

When the frequency of meetings increase, so does the competition of meeting rooms – and did you know that time spent in meetings has actually increased with around 10% every year since 2000? With a meeting room scheduler, you can easily eliminate room hoarding and wasted meetings, and improve meeting culture. If this isn’t reason enough, let’s take a look at a few more…

Arriving to your booked room that"s already being used by someone else or having people lingering outside your room can negatively impact your productivity. Such situations lead to unhealthy competition over meeting rooms, resulting in overbooking, setting recurring meetings, and rooms booked far in advance. Time to reduce friction and ensure that meetings are about collaboration, not competition.

Room displays help employees see room availability, search for rooms on a visual floor plan, and even book directly on the display. They can be integrated with the calendar of the existing email client – so if you book a room on your calendar, it will also show up on the room displays and vice versa. Some offer a phone app to complement the room displays, so users can book a room anytime, from anywhere.

New technology can feel challenging, but a meeting room scheduler is usually very easy to implement! To ensure that your digital transformation is successful, create an implementation plan to familiarize employees with it. Have them ask any questions they have about the new scheduling system and show them how it can improve their workday.

Email clients such as Outlook or Google Calendar are not designed for physical meeting bookings. An email client cannot automatically handle last-minute cancellations and no-shows; the meeting organizer must return to their computer to cancel the reservation. A scheduler can bridge the gap between the digital and physical worlds, allowing employees to focus on work, not on searching for and managing rooms.

A workplace analytics tool (included in a meeting room scheduling software package or offered as an add-on) helps you identify patterns based on data such as room utilization, number of meetings per month, average meeting duration and number of attendees, even no-show rates! Such insights can help you optimize existing spaces and guide future office design, and take the guesswork out of it altogether!

Competition over meeting rooms can be a problem. One contributing factor is rooms that are available (due to no-shows) but are occupied on the calendar, because people forget to cancel their reservations. Other factors include recurring meetings, where the room reservation is still on the calendar, and double-booking in shared office spaces where employees use different calendar systems. A scheduler can help.

When comparing meeting room scheduling solutions, there are numerous key characteristics to take into account. Let’s split them into software and hardware to make things easier:

The user interface. The usability of a meeting room scheduler is very important. Check if your scheduler of your choice is intuitive and whether you can see future bookings. Pay close attention to how the information is displayed on the screen – is it easy to understand?

The check-in feature. It"s that easy to increase room availability and avoid unused rooms! All you need to do is have participants check in their meetings when they arrive. Otherwise, they lose their reservation after a certain number of minutes and another employee can book the room.

The extend / end early functions. Sometimes you need a few extra minutes to wrap up. An extend meeting feature (on the room displays and the app) should let you add extra time to the booking. An end early feature should also make the room available to others if you finish early.

Floor plan maps. Interactive maps of office floor plans are great for companies with many office buildings and meeting rooms, as they offer an overview of the entire space. They can be used to find and book available meeting rooms, and to help visitors or employees from other offices navigate by themselves.

Digital signage. Digital signage is a screen of any size, that displays any type of content. It’s connected to a content management system or software that sends the data to be displayed. A common digital signage product is the meeting room display placed outside a meeting room to indicate availability.

RFID/NFC reader. RFID (Radio Frequency Identification) and NFC (Near Field Communication) are two wireless technologies for user authentication – usually with cards or tags. Both work with radio signals and can be used to book meeting rooms and manage room bookings. NFC is a newer version of RFID.

Touch or traditional screen. A display without a touchscreen can only show information, but you can’t interact with it. With a touchscreen, on the other hand, you can book a meeting room on the spot and make changes to an existing booking. Talk about the full potential of a room management system!

Connectivity. While many room tablets are battery-powered and connect to WiFi, some room displays also support PoE (Power over Ethernet), where the network cable doubles as a power source. No more charging batteries, and the internet connection tends to be more reliable! Plus, PoE is usually faster and more secure.

We know that meeting rooms can be a source of workplace frustration, but it doesn’t have to be that way. With YAROOMS you can begin to make the most out of your meeting spaces. The Outlook integration makes it easy for employees to use the Microsoft suite to book rooms in seconds, and the meeting room display shows a calendar grid for all rooms – easy to see what rooms are available at a glance! The best part? You won"t have to search for times and locations and hope you find space ever again. That’s a promise.

Moving into a new space or looking to upgrade your existing facilities? Don"t forget to think about digital meeting & conference room signage! In a modern workplace, they are part of the experience employees and visitors have in your space – not only a daily source of information, but also an extension of your brand. These days, everyone expects a great digital experience, so get rid of low-cost options like whiteboards or printed schedules. It"s time to go paperless with digital signage for rooms!

Digital signage for meeting and conference rooms refers to all electronic displays in the workplace that convey information. They come in a variety of formats, such as wall-mounted touchscreens and interactive kiosk displays. Such devices are used to convey helpful information such as meeting room and workstation availability, interactive maps of the office, and event information. When connected to room scheduling software, users can interact with the displays to search for a room, check its status and quickly book it.

Recently, the way we use these solutions has changed. In the post-pandemic era, they are a tool that supports new policies and security measures that improve workplace safety and productivity. For example, you can use digital signage solutions for meeting and conference rooms to improve spatial spacing, eliminating long searches for a seat and reducing human interaction. In conjunction with sensors, they can communicate important information, such as when a room has reached capacity.

Digital signage displays not only clearly indicate which spaces are available, but also ensure that there is no confusion about whether or not they are available on certain days and at certain times. With content management solutions that integrate with the calendar of your choice and free-to-use room booking apps, anyone can easily book rooms, with information automatically updated on the appropriate displays. Digital signage displays are a particularly useful addition to the reception area and the exterior of conference rooms.

In the reception area you can welcome visitors to the office, provide easy wayfinding with interactive maps, inform them about current events in the office and announce upcoming events. Visitors and employees can learn about the next steps of their visit or simply find their way around the office more quickly. Digital signs for meeting rooms also add a high-tech touch to the most important and visible area in your office.

In offices that adopt a hot-desking strategy, a status board can serve as a check-in point where an employee can view the office schedule and select a seat. And by placing digital signage in front of meeting rooms, employees can find out at a glance about the room"s availability, capacity, amenities, and cleaning and maintenance schedules. That"s probably the best thing about digital signage solutions: Everyone can easily find the room they need, when they need it, without any confusion!

In the post-pandemic workplace, many workers will have flexible work schedules. Since many will have the option to work from home, when they come into the office, they should enjoy the collaboration and not worry about where to sit. A digital signage solution can easily allow them to do this - and thanks to real-time information, changes to the plan are immediately and automatically updated in the system.

The multi-step process of reserving a meeting or conference room can now be reduced to one simple operation! The room is quickly reserved, and attendees receive notification of the time and location - all in a single workflow! Of course, if someone no longer needs the room, or leaves the meeting without updating the app, the changes are immediately apparent in the system, resulting in better use of the space.

Poor use of space costs your business money. Employees tend to close the doors when rooms aren"t in use, making them appear to be full when they aren"t. Or they cancel a meeting but not the room reservation, leaving the room unused. Digital signage makes room management easy and flexible, helps you track how often rooms are actually used, and gives you the data you need to make future real estate decisions.

Digital signage solutions can serve as part of a broader wayfinding system, displaying the name and number of conference rooms and helpful directions for visitors. But that"s not all! These versatile and easily customizable systems can also be used to inform people about new products, company announcements, and notices of upcoming events! You can visually enhance your space and display metrics dashboards, your company"s Instagram feed, or whatever you want everyone to see!

Searching for a meeting room isn"t only time-consuming, it"s frustrating. Eliminating this frustration improves the employee experience. Digital signage solutions not only help with space planning, but also make it easier for employees to find their way around the workplace. Another benefit? Employees expect the tools they use in the workplace to look as inviting and user-friendly as the ones they use at home. And good digital signage solutions offer just that!

Help your teams and visitors find their way around the office with real-time information about what"s booked, what"s free, and when meetings are taking place.

Use digital signage to display room availability status and avoid double bookings. All it takes is a glance to see who has booked the room, see all the upcoming reservations and find the next available slot. But what if there are no meetings going on, you may ask? Wouldn"t that be a waste? Well, not necessarily! Screens used to stay blank, but today companies are increasingly thinking about how to make better use of them and turn them into a valuable resource for communicating with employees across the office.

See room availability at a glance! Instead of going all the way to your computer to check, you can simply look at the screen to get an instant overview of all meeting rooms, see which room is available, and go there. After all, you don"t want to go through the trouble of searching for and "reserving" a room for a quick phone call – you’d rather just walk into the nearest available one. With a digital display, you can immediately see if a room is free and for how long, and book it right away.

Have you ever been kicked out of a room that someone else had reserved? With digital signage solutions, you can reserve the room for as long as you need it to ensure you can finish your meeting without interruption and without someone reserving the room while you use it. If you need more time in the room or end the meeting early, you can extend or end your reservation at the door without having to justify it to colleagues and lose your train of thought.

Digital signage solutions improve meeting room utilization and ensure that unused rooms are automatically released so that "no-shows" are cancelled and the room is freed up for others. This allows employees to quickly find available meeting rooms, simplify ad hoc meeting room bookings, and provide an easy and efficient overview of today"s events in the room. YAROOMS will end the room reservation if no user check-in is performed in time, for example.

Let"s say you have 100 rooms in your organization and you want to know how busy those rooms are, whether some rooms are not being used and others are always booked, whether they are busier at certain times than others, and so on. The good thing is that you can get statistics for all of this! Use digital signage solutions to get insights into office space utilization so you can optimize meeting rooms and plan for the future needs of your employees.

Define your business goals: What do you want to achieve with digital signage? Based on this, you should do your research. There are many software options, so it"s important that you take the time to find the one that best meets your needs. Consider the type of display technology you plan to use (e.g. LCD, LED or plasma screens), and make sure the solution is compatible with your hardware.

Choose a platform that is easy to use and manage. The best digital signage solutions for conference rooms are user-friendly and easy to implement, roll out and manage. Remember that most people are your regular employees, who will prioritise ease of use over complex, sophisticated features. Make sure you can use screens to display graphics, announcements, or KPI dashboards when meetings are not scheduled.

The solution you choose should be compatible with the hardware and calendar solution you use. While booking a room can be done without a digital signage solution, why not take advantage of the full functionality of your new software by integrating it with your other productivity and room scheduling tools? This way, you can effortlessly support the flow of information and ensure that everyone"s workday runs smoothly.

As your business grows, you need a platform that can grow with you. In the beginning you can use low-cost options like whiteboards or printed schedules to show what"s going on. However, digital signage options are much better for easier content updates and a more modern visitor experience. You can make a great first impression with a digital welcome message and the larger your space, the more important it is that visitors know how to find their way.

Some offices install tablets directly on the wall outside each room that display room availability and allow employees to book their own meeting times on the touchscreen. Other offices use another scheduling service such as Google Calendar or Outlook. There are many options for meeting room software, depending on what features and integrations you need, as well as your budget. Compare prices and choose a solution that fits your budget and still offers all the features you need.

Looking for a simple large-scale display with meeting events, directions, and room status? YAROOMS can help you! Our intuitive digital signage solution can help you enhance workplace experience for everyone who moves through your office – with real-time information about what"s booked, what"s free, and when meetings are taking place. It"s time to improve the use of meeting and conference rooms once and for all!

Archie"s user-friendly room scheduling software is available everywhere so your team can book meeting rooms the way they like, no matter where they areArchie"s room booking platform

The device is not just one more thing in the room or on a wall, it is also a good complement to the ambiance you want to achieve in that specific setting.

I love the idea of Joan. It’s something different, more professional, sharper looking. It is easy to install, plus people don’t want to walk up to another LCD.

Yes, we love both our Joans. It’s completely changed how we manage our meeting rooms and I would say we would not be able to manage things effectively without them.

Whether you book a meeting room on the spot, via chatbots, or your calendar, the status is automatically updated in real time. Say goodbye to the office chaos!

All required hardware with proprietary operating system, unlimited updates, upgrades and free lifetime support are included, as well as a one-year Limited Warranty.

High performance rechargeable Lithium-Polymer 5,400 mAh battery, 3.25 oz (92 g). Up to 12 weeks of autonomy on a single battery charge. 5–7 hours charging time with a Micro-USB charger (output rating of 5 V, 1 A).

When I think about work meetings, I think about “The Office.” The Dunder Mifflin Scranton team spent a lot of time in the conference room in meetings.

In the Future of Meetings Report 2021, Fellow reported that people attend an average of 11-15 meetings per week, with director-level team members having the highest number of meetings per week. So, maybe you aren’t sitting in a conference room singing an alternate version of “Seasons of Love” to Michael Scott, but you might be spending a significant amount of time scheduling meetings in a conference room.

Planning and organizing meetings is a lot of work. And as the workforce continues to embrace hybrid work, one thing is for sure — it’s more complicated than it was before to book meeting rooms. The good news is that there’s a quick fix to make it easier. Meeting room booking systems take the hassle out of scheduling meetings (including individual desk reservations, parking space reservations, and virtual front desk assistants to greet visitors).

Meeting room booking systems are what they sound like — tools for reserving conference rooms and other shared spaces within an office or coworking space. These systems help ensure that meeting organizers and attendees can secure a meeting space and the accessories or accommodations they need for their meeting. Many users use meeting room booking systems to plan and schedule meetings, one-on-ones, collaborative brainstorms, confidential meetings, and other important announcements. Some booking systems provide digital signage features to display outside of conference rooms. System administrators, such as office managers or administrative professionals, can generally modify permissions and meeting details.

Many meeting room booking systems integrate with calendar software and email software to simplify things further. These integrations allow team members to glance at the time and location of their meetings in one place and send electronic invites via email.

Not sure if you’ll benefit from another software system? There are several benefits of leveraging meeting room software. Below are five benefits worth noting:

We all know how frustrating it can be to book a room for a meeting only to find that someone else planned to use the same room at your scheduled time. One of the major perks of using meeting room booking software is eliminat